Academic Edit


Rates, terms, confidentiality, responsibilities of the client and AES

  • Every piece of written work is unique and it is very difficult to specify a set price that covers all types and complexities of writing. Written work that requires extensive correction and restructuring, or has complex tables and many references, can be time-consuming and therefore more costly to edit.
  • Prices quoted are estimates and aspects such as readability and formatting peculiarities in the original version mean that estimates are subject to change. Clients should obtain a specific quotation before commencement of work and this needs to be based on the total project as provided to AES.
  • Most complex projects such as monographs, books, learning packages and manuals require individual assessment before a quotation can be provided.
  • With all projects please send a representative sample of your work by email for a more definite quotation.
  • Projects can be undertaken on an hourly rate or a fixed price if preferred by the client and appropriate for the type of work. Quotations will indicate the likely costs to clients for the work to be undertaken by indicating a price range. This enables variation when unexpected complexities arise in documents requiring more time. It also enables charging a lower price in large projects as familiarity with an individual client's style and topic improves speed of reading.
  • Costs associated with postage, courier return of documents, any meetings requested by clients, printing, faxing etc. are additional to the hourly rate.
  • Please note that work additional to the client's original request will be charged at the appropriate rate.


Terms and Methods of Payment 

  • You will be invoiced for services and payment can be made by cheque, money order, credit card using PayPal ® or by electronic funds transfer. Overseas clients will be directed to a currency converter for calculation of costs in local currency on completion of the project but payment is requested in Australian dollars. Most clients have found that PayPal is the most effective and efficient way to pay for editing services.
  • Billing is in quarter-hour increments. Terms are strictly 30 days unless otherwise negotiated.
  • A deposit may be required for large projects. Work completed for large projects will be invoiced at agreed intervals.

Client's Responsibilities 

  • To review all work completed and accept or reject changes.
  • The client is solely responsible for the implementation of suggestions made by AES and there is no warranty of any kind, either expressed or implied.
  • To retain full responsibility for the content, structure and logic within documents, the quality and final use of the document.
  • To be familiar with the seriousness of plagiarism and breach of copyright and assume full responsibility for such compliance.
  • Some universities require students to seek their supervisors' approval before using the services of an editor for dissertations and theses. It is the client's responsibility to comply with any such requirements.
  • Clients are referred to the policy document "Guidelines for Editing Research Theses" produced by the Deans and Directors of Graduate Studies collaboratively with the Council of Australian Societies of Editors (precursor to the current Institute of Professional Editors Ltd), which can be accessed via this link Editing research theses. Useful guidance regarding the roles of professional editors and supervisors is contained within this document
  • If confidential documents are to be edited then the client assumes full responsibility for ensuring approval from employers/organisations for AES to undertake this work.
  • Submitting work for editing to Academic Editorial Services is an acknowledgement that the customer has read, understood and agreed to the terms set out on this page.


AES Responsibilities 

  • To competently complete designated editing tasks within the agreed timeframe.
  • To maintain secure backups of each client's work during the editing process.
  • All efforts are made to meet client's deadlines but these must be reasonable and AES reserves the right to refuse work deemed unachievable with the specified timeframe.
  • Some subject areas are better addressed by individuals with familiarity and expertise in that area and, at its discretion, AES will recommend alternative editing services.
  • Assignments that are offensive in nature or deemed beyond AES abilities or time schedule will not be accepted.
  • No responsibility for the accuracy or validity of the content will be assumed by AES and therefore AES does not assume liability for any consequences of the content or tender any written or implied warranty.
  • Quality editing work is the ultimate goal of AES, but total absence of typographical errors cannot be guaranteed (editors are only human!). AES undertakes to correct such minor errors at no cost to the client once advised. Such oversights can be avoided by having a realistic timeframe for project completion.
  • Every attempt is made to complete work within the negotiated price range. In the case of unusually complex work or unforeseen formatting issues AES reserves the right to alter the pricing to reflect the additional time involved. This will be done in full consultation with the client.



  • Fees are primarily associated with labour and are therefore non-refundable. If you are not happy with the editing result please contact AES to discuss how best to meet your editing needs. Our aim is that you receive a clearly presented, well-edited document in the required format.



  • All work submitted for editing is recognised as the client's intellectual property and confidentiality will be maintained.
  • The client must ensure that submitting documents to AES for editing will not breach any employer's confidentiality requirements.
  • Client files will be kept for one month after completion of the project; longer projects (such as theses and dissertations) will be kept for three months before deletion from AES files.


Updated November 6, 2015