What is Proofreading? Stage, Usefulness and Tips

What is Proofreading? – Proofreading is the activity of carefully checking for errors in text before publishing or sharing. This is the very last stage of the writing process, when you correct minor spelling and punctuation errors, typos, formatting problems, and inconsistencies.

Proofreading is essential for any text that will be shared with readers, be it academic papers, job applications, online articles, or printed brochures. Depending on your skills and budget, you may choose to proofread the text yourself or hire a professional.

In the publishing industry, correctors typically check printed “proofreading copies” of text and mark corrections using special correcting marks. Yet in another area, professional correctors often work with digital text and make live corrections using the track change feature in Microsoft Word or Google Docs.

What is Proofreading vs Editing?

Editing and proofreading are different steps in the process of revising text. Editing can involve major changes to content, structure, and language, but proofreading only focuses on minor mistakes and inconsistencies.

Often a text will go through several stages of editing before it is corrected. The table below shows some of the common steps in the editing process.

What is Proofreading? – Four Stages of Editing and Proofreading

Step 1: Content editing
Revising early drafts of text, often making significant changes to content and moving, adding or removing entire sections (also known as progression or substantive edits).

Step 2: Line editing
Revise the use of language to communicate your story, idea, or argument as effectively as possible. This may involve changing words, phrases and sentences as well as rearranging paragraphs to improve the flow of the text.

Step 3: Copy edits
Brush up on individual sentences to ensure correct grammar, clear syntax, and stylistic consistency, often following certain style guiding rules (such as APA or MLA). The copy from the editor doesn’t change the content of the text, but if a sentence or paragraph is ambiguous or awkward, they can work with the author to improve it.

Step 4: Proofreading
Carefully check for remaining mistakes, such as misspelled words, misplaced punctuation, and style inconsistencies. In print publishing, correctors are also responsible for checking formatting (eg page numbers and line spacing).

Proofreading Tips and Tricks

Basic proofreading skills are important for anyone who writes. For everyday texts, such as business reports, book manuscripts, blogs, or college papers, there are techniques you can use to proofread efficiently and effectively before sharing your work.

1. Edit your writing first
Before you reach the final stage of proofreading, make sure you have thoroughly revised and edited your work. There’s no point in spending time fixing small mistakes if you might later erase entire sections or rewrite paragraphs. Only proofread once you have a final, complete draft that you like.

2. Take a break from viewing texts
When you have been reading and rereading the same words for hours or days, it will be more difficult to spot the error. Before proofreading, take your work aside for a while so you can see it with fresh eyes.

Ideally you should wait at least a day or two before the final check, but if you have a tight deadline, even a half hour break can help.

3. Correction of the mold
Seeing your words on the printed page is another helpful strategy for paying attention to things that might otherwise have escaped your attention on the screen. If the final version is going to be printed, this is also a good opportunity to check that your formatting is correct and consistent on the page.

4. Use Digital Shortcuts
While reading from the print can help you find errors, word processing software can help you fix them efficiently. Most obviously, run a spell check – but don’t rely on your computer to catch every single error.

If you notice that you repeatedly misspell certain words, capitalize inconsistently, or switch between UK and US English, you can use the “find” and “replace” functions to correct the same error throughout the document.

Be careful, and don’t use “replace all”. Click and check each replacement to avoid accidentally adding more mistakes.

5. Learn from Mistakes
Watch for repeated errors in the text. This can help you avoid it in the future.

Knowing what to look out for is the most challenging part of proofreading. You might see obvious typos, but small mistakes in grammar and punctuation can be more difficult to spot.

6. Choose a Proofreading Service
If you lack confidence in your written Indonesian or English, or if you just want to make sure you don’t miss anything in an important document, you may want to consider using a professional proofreading service.

There are two main options: you can hire a freelance proofreader, or you can send your document to a proofreader and editing company. There are various things to consider when choosing a service.

Do you just need proofreading or editing?

It’s important to have a clear idea of ​​how much work your text will require. People often think that they only need to proofread when, in fact, the text will benefit from some level of editing as well.

If you send proofreaders a document that’s riddled with grammatical errors, confusing sentences, and difficult-to-follow paragraphs, they may turn down the job or recommend other services.

Many freelancers and companies offer editing and checking, either separately (for a separate price) or combined into a single service. Make sure you fully understand the types of changes that are included. Will editors only correct minor mistakes, or will they also comment on odd phrases and structural problems?

Should a proofreader specialize in your type of document?

Many different types of documents require proofreading: from literary novels to technical reports, from PhD dissertations to promotional leaflets. The best service options are usually those that are specific to your type of document.

While proofreaders and copy editors generally don’t require expert knowledge of text content, the process will be much smoother if your proofreader is familiar with the rules and genre you are working on.

How much does proofreading cost?

Proofreading costs vary widely. Prices depend in part on the corrector’s location and level of experience, text type and length, and turnaround time.

Rates are usually calculated per word or per hour. If the service also focuses on formatting, it might be the price per page.

How long will it take to correct?

Most companies offer a variety of deadline options, but it is recommended that you plan for a minimum of 24 hours for proofreading.

For very long documents, work may not be completed within 24 hours, especially if you also need editing services.

For a combination of proofreading and copy editing, you can choose an experienced editor completing about 10,000–15,000 words a day.

Effective Proofreading – So Our Writing Is Readable

One of the writer’s duties, is to edit his own writing. This editing is carried out after the writing process – so that the process of casting ideas does not get confused with the refinement of the script itself. Subsequently, editing was carried out by the copyeditor / proofreader.

One activity that was carried out in the editing process was proofreading. Namely dominoqq, efforts to find errors in the script – so that later it can be edited into a better script. The mistakes referred to here include misuse of punctuation marks, spelling, consistency in the use of names or terms, to word breaks – this is where learning syllables in elementary school (SD) used to be useful.

Sorry because I haven’t found the equivalent of proofreading in Indonesian, huh. There is siy, which calls it a read-test.

In general, the editing task is somewhat unique, indeed. One of them is playing the role of a “necromancer” who tries to find “what is not there”. For example, between sentences, paragraphs, or other parts of the text that don’t make sense, or are discontinuous or stop or don’t connect with other parts.

Proofreading Tools

What tools are used to proofread? For English-language manuscripts, there are Grammarly.com (can be extended to the browser and directly proofreading our manuscripts on Google Docs), Dictionary.com, Google Translate, Thesaurus.com, Oxford Dictionary. The last one I mention is my English-to-English 4th edition (2011) printed dictionary book.

In using these various tools, we need to identify language elements that are felt to be important in a language. For example, in English, this singular (singular) and plural (plural) matter is important to pay attention to. Misuse, can be sprayed by the Nazi Grammar; a term for those who reprimand / scold people who are wrong in using grammar. Even non-Nazi Grammarists pay enough attention to these singular plurals.

For Indonesian there are KBBI (Big Indonesian Dictionary) and PUEBI (General Guidelines for Indonesian Spelling, formerly EYD, Enhanced Spelling). All the tools mentioned above are tools in writing and editing.

In principle, language is a means of communication. The main point is not a matter of standard or non-standard to which we can refer to the equipment. However, the art of language is how to convey ideas with words and sentences that are understood by the two communicating parties.

It’s really interesting, if you pay attention to how we speak on social media. On Instagram, Facebook, Twitter, blogs, and so on, we often ignore standard grammar. However, what is not standard is not completely wrong, really. That’s a socializing medium.

The Importance of Grammar

Why is a written document almost obligatory to have good grammar? Because once it’s written there, we won’t know where it will spread. Not only documents, well-written blog content is also great for us to distribute the links anywhere.

For business actors, it is also obligatory to have a good grammar process. This is related to the professional image of the company. How serious a company is in executing a project / product, in a way it can be measured from its documentation and writing. For example, bid proposals, project reports, year-end reports, and other documents.

In some publishers, there are editors-in-chiefs who are targeted to seek out additional manuscripts from outside. This position is usually quite senior or sought after with experience. Because they must have a valid feeling and intuition of the business potential of a script. This profession is very little or no longer concerned with the grammar of a text.

By the way, some of us still confuse some of the professions that are often confused with one another: copywriter, copy-editor / editor / proofreader, and editor-in-chief.

– Copywriter: advertising writer,
– Proofreader: proofreader
– Editor-in-chief: editor team leader, as well as new script finder


Another word is composition. So how a text is structured: sentence length, number of lines in paragraphs, etc. so that it is coherent with one another and easy to read. Typography is one of the things that proofreaders must pay attention to. Writing that is too dense in words, is not necessarily full of meaning. It is the duty of the proofreaders to make these sentences effective. The shortest distance between paragraphs can also make it difficult for the reader.

Typography also covers how to use bullet points to convey our ideas. In line with bullet points, images can also be used to give beautiful compositions in our articles. In a medium that can be beautified such as blogs, typography or composition will provide high readability.

Online Business – Reasons Why You Need To Start Now

Recently, many start-up companies have asked, “Should they build their business online?” or “What are the advantages of online business?” If you are unsure about this, you are not alone.

All you need to do is convince yourself. In fact, you must have started an online business since many years ago.

With the increasingly uncertain economic conditions, many companies that do not take advantage of the internet are slowly starting to go out of business. The internet has created a company with a new model, which has changed the traditional perception of doing business bandarqq.

The existence of an online business is a powerful marketing and communication tool, a platform that is very efficient in terms of price, with an environmentally friendly way of working, and a symbol of professionalism that is much needed today.

The internet has created a business environment that is no longer concerned with time and distance. People have access to more information that can help them make decisions, and consumers have access to a wider range of products and services.

You need to consider the following facts. According to a survey, the average e-commerce growth is around 25 percent per year.

As many as 81 percent of small-scale businesses that had online businesses during the previous year acquired new customers, which led to increased sales and profits.

As many as 30 percent of small businesses that run their business through a website and have fewer than 20 employees now earn more than 25 percent of their income online.

If the facts above cannot convince you to start doing business online, here are some of the advantages of online business that are the reasons why you need to start now.

Advantages of Online Business

To succeed on the internet, it doesn’t mean you have to be a giant company. Many small and medium scale companies have successfully built online businesses that are quite profitable.

Even research shows small and medium-sized companies to be the main growth force of e-commerce in the coming years.

Here are the advantages of an online business that you should know:

No Access And Location Restrictions

The internet reaches all corners of the world and all time zones. This means that when the business is done online, the same capabilities are formed. In physical stores, customers are limited by the shop opening and closing hours.

On the other hand, your online business can be accessed by the internet from any area and is open 24 hours every day of the year. In addition, with the increase in mobile marketing, your online business will get another advantage, which is that it can be accessed by anyone who has a mobile device. Subscribers are only limited by their network coverage.

Low Initial Investment

A significant benefit for a small business is that the initial investment to start an online business is generally lower than the price for starting the same business using the traditional model. The technology used to set up and operate online businesses is more advanced and cheaper to obtain.

Many successful online businesses start with a residential office with a regular computer, some basic software, and an internet connection. Not only that, having a website as a representation of your business in this digital era is also very important. Find out how to create a website for your business.

Building a Better Company Image

Having an online presence can build your credibility and professionalism. Customers expect to see your website address on business cards and other promotional materials.

They ask, “Do you have a website?” or “Can I read more about your products and services there?” Whether you sell products or services online or not, you still need to have a presence on the internet.

A good company website will enhance the company’s image, especially if the products and services are good. For that, you must choose the best web hosting and VPS from Dewaweb which has proven its quality.

Equipped with data backup facilities and a quality SSL certificate, fast hosting from Dewaweb will improve the performance of your business website.

Easier Information To Customers

Several years ago, companies took days to deliver updated information about their products or services to customers.

But now that everything has changed, you can now add or create content related to changes to companies and products in a matter of hours, publish it on the site, and share it with the world.

Better Customer Support

Your website becomes a point of contact for you, and it does much better than a business card. Customers can call and talk with you, thanks to your email and live-chat software.

Online businesses do not find it difficult to make contact with customers via telephone, email, twitter, facebook, and so on. This is a great way to build relationships with customers.

When customers call you, they want quick answers. Additionally, this flexible form of customer service can extend a store’s physical operating hours.

Online businesses also offer the convenience of delivering products directly to customers’ doorsteps, without them having to run into traffic just to visit your store and make transactions.

Low Cost Operation

Operating an online business is much more cost effective than running a physical company. Technology allows you to run a business online, including handling inventory management, payments, shipping, and so on.

Conducting this business process through an online system allows you to cut costs significantly in almost any area of ​​the business. Besides, things are much easier because one person can do the work of several people.

For example, during mass communication with customers. Sending multiple emails to a subscriber list is easier than sending 100 people to hand out a flyer.

Another advantage, the transaction price is reduced, as there is no need to hire a cashier when the shopping cart software makes bica customers check out themselves.

Low Maintenance Cost

Building rent, utility bills, security costs, and other general office expenses in a physical location can increase. With an online business, you can reduce or even eliminate a lot of these expenses.

Preferred Marketing Strategy

With advances in social media networks, search engines, and so on, the internet is making it easier and more effective for business owners to promote their online business.

Many platforms such as social media advertising, email marketing, and mobile marketing are now here to help promote business to customers. It also makes it easier for business administrators to track and analyze the buying patterns of their customers, and businesses get better at tailoring their needs and expectations.

Keep Business Relevant

Internet is now a big part of our lives. Like it or not, the internet shows no sign of being abandoned. So why don’t we take full advantage of it?

Opening an online business puts you in touch with something new, such as the various blogs you find that tell you the latest information.

To stay relevant, your business needs to consistently publish content that is attractive to consumers. Plus, having an online presence on social media websites is a big part of getting your name and business out there.

Global reach

Another advantage of an online business is that it can bring your business to a wider, global audience. Anyone with an internet connection can view your product or service online.

The internet is the window shopping world for your products. You also have the freedom to live and work wherever you like. You can travel when you run an online business. Isn’t that fun?

Online Business is Good for SEO

When conducting business on a platform such as Google Maps, Yelp, or Foursquare, you register all information about your business, including a link to a company website. This means that there are now at least 3 links on a reputable website driving traffic to your site.

The more backlinks your site has, the more visible your online business will be to a wider audience as potential customers. Read more in our article on SEO friendly web design.

Online Business Opportunities

After knowing the advantages of online business, you also need to know how opportunities and how to manage them. How you organize your online business will depend on the products and services you offer. You can use the internet to:

– Running an online shop
– Set supplies
– Communicate with customers, and get their feedback about your business
– Offers online services
– Allows customers to make reservations or appointments online
– Manage finances, such as online banking, taxes, and employee payments
– Research competitors.

Future Opportunities

The thing to remember, your business and the online tools available, are constantly changing and evolving. Even if you don’t plan to have a website immediately when you start running a business, it’s good to think about whether you need it later and what you use it for.

When planning the online aspect of your business, you need to do:

– Research your competitors and other businesses using online tools
– Decide which aspects of online business will benefit your business
– Look at your budget to see what you can afford
– Be familiar with the laws and regulations that will apply to your online business activities
– Take into account your needs, including the software you will need and the type of computer you will need to operate.
– Plan for risks, such as computer viruses, scams, data fraud, and damage to hardware.
– Think about what training you or your staff need
– Be realistic about the time and budget you need to manage various aspects of your online business.

Studying Internet Marketing
Internet marketing is not difficult, but also not a process that can be done without effort. You can find out the definition of internet marketing. Business owners who don’t know much about internet marketing but wish to use internet marketing on a thorough marketing strategy should carefully study the basic principles of internet marketing before launching their online marketing campaign.

Fortunately, for these business owners, there are many options for learning about internet marketing. Options can include online research, reading books, and studying successful internet marketing campaigns.

Research on internet marketing online is one method that can be used to learn more about this. This type of research can be very informative and the business owner can get much needed advice and information. However, the information and suggestions obtained may be incorrect or inaccurate.

When researching anything online, it’s important to remember that not all the information available is accurate. This is due to a variety of factors, including content written by those who do not have sufficient knowledge of the subject written or content written years ago and have expired.

This can be problematic, but fortunately business owners can still learn from the internet. It just means that they need to be more careful in receiving accurate information and verifying the information they get before implementing it in an internet marketing strategy.

Books are another source of information to learn more about internet marketing. There is a wide variety of books available that focus on this subject and provide a lot of helpful information.

When choosing books to use as research material, it’s best to choose books that receive positive reviews. Also make sure you choose a book that was published recently.

This is important because the internet marketing industry is constantly changing and books published a few years ago may no longer be appropriate and lack sufficient information about new developments in this industry.

The advantage of using books to learn about internet marketing is that they are portable and easy to read when you launch an internet marketing campaign.

Lastly, business owners can learn many things related to internet marketing simply by studying a successful internet marketing campaign.

If your business offers products and services in a specific area, consider entering relevant terms into popular search engines and studying some of the top ranking business websites.

This can give you a lot of insight into what business owners are doing, which can contribute to their success. Observing everything from website design to search engine optimization strategies and even web content can help you determine why they are more successful than you.

You also need to know how they market their website, which includes banner ads, affiliate marketing programs, or other types of advertising.

Knowing this information will give you the opportunity to implement changes to your website and marketing strategy, which will help you take your success to new heights.

Make sure not to copy anything directly from competitors, but try to compete with their success rates on your own.

In conclusion, if you are a business owner who does not yet have a strong online presence, you need to immediately learn about the world of internet marketing. Because this is very important. When competitors do online marketing, they will gain stable profits and become more attractive to potential customers.

Before too many potential customers become loyal customers of your competitors, now is the time to find out how you can survive in marketing your business online.

Every business needs to have a website with quality cloud hosting. The more professional your website is, the more benefits you will get. Hopefully now you can see why an online business is a solid investment.

When it comes to online business, it’s hard to find anything wrong, because both the customer and the business benefit.

Being online makes businesses growing customers faster, more convenient, accessible, affordable, and better equipped to help customers. And when a business is focused on benefiting customers, profits are automatic.

This is an explanation of the advantages of online business and the reasons for starting it. Hope this helps, yes!