What is proofreading? Stages, Uses and Tips

What is proofreading? – Proofreading is the activity of checking for errors in the text carefully before it is published or shared. This is the very last stage of the writing process, when you fix minor spelling and punctuation errors, typos, formatting issues, and inconsistencies.

Proofreading is essential for any text that will be shared with readers, be it academic papers, job applications, online articles, or printed brochures. Depending on your skills and budget, you may choose to proofread the text yourself or hire a professional.

In the publishing industry, proofreaders usually check printed “proofreading copies” of text and mark corrections using special correction marks. But in other fields dewabioskop21, professional correctors often work with digital text and make direct corrections using the track change feature in Microsoft Word or Google Docs.

What is Proofreading vs Editing?

Editing and proofreading are different steps in the process of revising text. Editing can involve major changes to content, structure, and language, but proofreading only focuses on minor mistakes and inconsistencies.

Often a text will go through several stages of editing before being corrected. The table below shows some of the common steps in the editing process.

What is proofreading? – Four Stages of Editing and Proofreading

Step 1: Content editing

Revise an initial draft of text, often making significant changes to the content and moving, adding or removing entire sections (also known as developmental or substantive editing).

Step 2: Line editing

Revise your use of language to communicate your story, idea, or argument as effectively as possible. This may involve changing words, phrases and sentences and rearranging paragraphs to improve the flow of text.

Step 3: Copy edits

Polish individual sentences to ensure correct grammar, clear syntax, and style consistency, often following certain style guide rules (such as APA or MLA). A copy from the editor doesn’t change the content of the text, but if a sentence or paragraph is ambiguous or awkward, they can work with the author to fix it.

Step 4: Proofreading

Carefully check for remaining errors, such as misspelled words, misplaced punctuation, and stylistic inconsistencies. In print publishing, the proofreader is also responsible for checking formatting (eg page numbers and line spacing).

Proofreading Tips and Tricks

Basic proofreading skills are important for anyone who writes. For everyday texts, such as business reports, book manuscripts, blogs, or college papers, there are several techniques you can use to efficiently and effectively proofread before sharing your work.

1. Edit Your Posts First
Before you reach the final stage of proofreading, make sure you have thoroughly revised and edited your work. There’s no point in spending time fixing minor mistakes if later you might delete entire sections or rewrite paragraphs. Only proofread once you’ve got a complete final draft that you like.

2. Take a Break from Viewing Text
When you’ve been reading and rereading the same words for hours or days, it’s even harder to notice the mistake. Before proofreading, set aside your work for a while so you can see it with fresh eyes.

Ideally you should wait at least a day or two before the final check, but if you have a tight deadline, even a half hour break can help.

3. Mold correction
Seeing your words on the printed page is another useful strategy for noticing things that might have missed you on screen. If the final version is going to print, this is also a good opportunity to check your formatting is correct and consistent on the page.

4. Use Digital Shortcuts
While reading from print can help you find errors, word processing software can help you fix them efficiently. Most obviously, run a spell check – but don’t rely on the computer to catch every error.

If you notice that you repeatedly misspell a certain word, have inconsistent capitalization, or switch between UK and US English, you can use the “find” and “replace” functions to correct the same errors throughout the document.

Be careful, and don’t use “replace all”. Click and check each replacement to avoid adding more errors by mistake.

5. Learn from Mistakes
Pay attention to repeated errors in the text. This can help you avoid them in the future.

Knowing what to look out for is the most challenging part of proofreading. You may notice obvious typos, but minor grammatical and punctuation errors can be harder to spot.

6. Choosing a Proofreading Service
If you lack confidence in your written Indonesian or English, or if you just want to make sure that you don’t miss anything in an important document, you may want to consider using a professional proofreading service.

There are two main options: you can hire a freelance proofreader, or you can send your document to a proofreading and editing company. There are various things to consider when choosing a service.

Do you just need proofreading or editing?

It’s important to have a clear idea of ​​how much work your text will need. People often think that they only need to proofread when, in fact, text would benefit from some level of editing as well.

If you send a document corrector full of grammatical errors, confusing sentences, and paragraphs that are difficult to follow, they may turn down the job or recommend another service.

Many freelancers and companies offer editing and proofing, either separately (at separate prices) or combined into one service. Make sure you fully understand the types of changes that are included. Will editors only correct minor mistakes, or will they also comment on awkward phrases and structural issues?

Should a proofreader specialize in your document type?

Many different types of documents require proofreading: from literary novels to technical reports, from PhD dissertations to promotional leaflets. The best service options are usually services that are specific to your document type.

While proofreaders and copy editors generally don’t require expert knowledge of text content, the process will be smoother if your proofreader is familiar with the rules and genre you’re working with.

How much does proofreading cost?

The cost of proofreading varies widely. The price depends in part on the location and experience level of the corrector, the type and length of the text, and the turnaround time.

Rates are usually calculated per word or per hour. If the service also focuses on formatting, it may cost per page.

How long does it take to correct?

Most companies offer a variety of deadline options, but we recommend that you plan at least 24 hours for proofreading.

For very long documents, the work may not be completed in 24 hours, especially if you also need editing services.

For a combination of proofreading and copy editing, you can choose an experienced editor finishing around 10,000–15,000 words in one day.

Using Paid Online Proofreading Services

My experience in using a paid online proofreading service for the first time was quite positive. To begin with, at that time we were preparing a scientific article manuscript to be published in a reputable journal (Q1). As it turned out, one of the items on the submission check list contained a requirement regarding proofreading. This journal published by Springer requires that the submitted manuscript has gone through a proofreading process by a competent party.

Did you have the manuscript checked by a native English speaker who is familiar with the topic of the paper?*
*first item on submission checklist

At first, we were pretty confident with the Grammarly premium account that I had to deal with grammar issues with the script. However, because there are very specific requirements that must be checked by a proofreader prediksi togel jitu, we decided to look for a suitable service online. It was a bit confusing because what was asked for was not only English speakers, but also those who had to be familiar with topics in the field of pharmaceutical science. But after googling and simple research with a little comparative analysis (including price comparisons), we finally decided to take advantage of the services of Cambridge Proofreading.

Factors in choosing a proofreading service

Based on experience in using these paid online proofreading services, there are several factors that should be considered in choosing an online proofreading service. These factors and considerations also made our choice to go to Cambridge proofreading.

First Factor: Price

There are several aspects that affect the price of this proofreading service. The most important aspect is the volume of the manuscript to be examined which is counted in word count. The next aspect is the processing time that we provide to service providers, where the shorter the time given, the more expensive the service costs.

With consideration of these two aspects, I consider that the price given is fairly cheap. For example, a scientific article manuscript for an international journal with a word count of 2,500 only costs about 50 USD to process 2-3 days. In general, researchers already have a budget for the costs of writing and publishing scientific articles. Not infrequently, authors can also receive writing incentives from their institutions which can be used to cover the cost of this proofreading. So, 50 dollars can be fairly cheap for this job.

Second Factor: Processing speed

The number of time options given makes consumers free to choose according to their needs. This time range ranges from 12 hours to 72 hours. In my opinion, just choose the longest time option because the price is the cheapest. Uniquely, our experience shows that even though we ordered a service within a 72 hour timeframe, it was completed in less than 48 hours.

Third Factor: Proofreader Expertise

Their website presents a very good proofreader profile that includes names and educational backgrounds, most of which are PhDs in various fields of science. This is reinforced by the experience statistics and the number of papers they have worked on as editors/proofreaders which number in the hundreds. I tried to search via Google, it turns out that the person is indeed valid hehe…

As an experience, their proofreading of our manuscripts (field of pharmaceutical science) did show that they understood the concepts and terminology in the research we were doing. In other words, they not only fix problems of grammar, grammar, typography and the like, but also on content and substance. Thus, I can conclude that those who did the proofreading of our manuscripts were indeed people who were familiar with pharmaceutical science. So, no need to worry about the quality of the work anymore.

Fourth Factor: Ease of service

Getting this online proofreading service is fairly easy at every stage. Starting from the price simulation, uploading the script, to the payment is very practical. For example, the form for uploading the script is straightforward. Payment is also very easy using a debit or credit card in a matter of one or two minutes. Then, communication and notifications via email are received instantly at every stage of the service, which is very clear. This ease and clarity keeps us from feeling anxious. To conclude, its worry free…

Fifth Factor: Extra service

The following few simple things are strong indicators that proofreading service providers are serious about providing their best service. For example, they provide proofreading Office Word (.docx) documents in 2 versions: “tracked” and “clean”. The “tracked” version allows us to find out our mistakes in writing and the corrections they provide. Comments written on this document sometimes also provide information and lessons for us, for example regarding the use of correct punctuation. Meanwhile, the “clean” version is a manuscript that is correct and clean of corrections so that we can proceed to the next stage towards the submission process to the publisher.

Invoices and certificates are also simple things that are sometimes needed in the administrative process of scientific writing. For example an invoice for a claim for issuance costs. Then a proofreading certificate may be needed at any time if the publisher requests proof of proofreading from an authorized service provider.

Easy tips to reduce proofreading costs

To get optimal proofreading results, the quality of the manuscript that we prepare is the main determining factor. The use of ambiguous sentences or phrases will confuse the proofreader so that their work can be invalid and not conclusive. Nevertheless, related to the price of the service, there are several efforts that can be made to reduce the cost of proofreading services:

– Avoid working on preparing manuscripts with time approaching the deadline, so you can choose the longest timeframe option for proofreading work. Remember that the shorter the processing time given, the more expensive the processing costs
– Eliminate the bibliography section of manuscripts uploaded for proofreading. In general, the bibliography is not an important part of proofreading. It can also reduce the number of words quite significantly
– Avoid using citation style with author-year system and replace it with number system. For example, change from APA style to Vancouver. It aims to reduce the number of words in the text. In general, this is very easy to do if you use a reference manager like Mendeley and EndNote.

Those are my tips and experiences in using paid online proofreading services. Good luck…!

What is Proofreading? Stage, Usefulness and Tips

What is Proofreading? – Proofreading is the activity of carefully checking for errors in text before publishing or sharing. This is the very last stage of the writing process, when you correct minor spelling and punctuation errors, typos, formatting problems, and inconsistencies.

Proofreading is essential for any text that will be shared with readers, be it academic papers, job applications, online articles, or printed brochures. Depending on your skills and budget, you may choose to proofread the text yourself or hire a professional.

In the publishing industry, correctors typically check printed “proofreading copies” of text and mark corrections using special correcting marks. Yet in another area, professional correctors often work with digital text and make live corrections using the track change feature in Microsoft Word or Google Docs.

What is Proofreading vs Editing?

Editing and proofreading are different steps in the process of revising text. Editing can involve major changes to content, structure, and language, but proofreading only focuses on minor mistakes and inconsistencies.

Often a text will go through several stages of editing before it is corrected. The table below shows some of the common steps in the editing process.

What is Proofreading? – Four Stages of Editing and Proofreading

Step 1: Content editing
Revising early drafts of text, often making significant changes to content and moving, adding or removing entire sections (also known as progression or substantive edits).

Step 2: Line editing
Revise the use of language to communicate your story, idea, or argument as effectively as possible. This may involve changing words, phrases and sentences as well as rearranging paragraphs to improve the flow of the text.

Step 3: Copy edits
Brush up on individual sentences to ensure correct grammar, clear syntax, and stylistic consistency, often following certain style guiding rules (such as APA or MLA). The copy from the editor doesn’t change the content of the text, but if a sentence or paragraph is ambiguous or awkward, they can work with the author to improve it.

Step 4: Proofreading
Carefully check for remaining mistakes, such as misspelled words, misplaced punctuation, and style inconsistencies. In print publishing, correctors are also responsible for checking formatting (eg page numbers and line spacing).

Proofreading Tips and Tricks

Basic proofreading skills are important for anyone who writes. For everyday texts, such as business reports, book manuscripts, blogs, or college papers, there are techniques you can use to proofread efficiently and effectively before sharing your work.

1. Edit your writing first
Before you reach the final stage of proofreading, make sure you have thoroughly revised and edited your work. There’s no point in spending time fixing small mistakes if you might later erase entire sections or rewrite paragraphs. Only proofread once you have a final, complete draft that you like.

2. Take a break from viewing texts
When you have been reading and rereading the same words for hours or days, it will be more difficult to spot the error. Before proofreading, take your work aside for a while so you can see it with fresh eyes.

Ideally you should wait at least a day or two before the final check, but if you have a tight deadline, even a half hour break can help.

3. Correction of the mold
Seeing your words on the printed page is another helpful strategy for paying attention to things that might otherwise have escaped your attention on the screen. If the final version is going to be printed, this is also a good opportunity to check that your formatting is correct and consistent on the page.

4. Use Digital Shortcuts
While reading from the print can help you find errors, word processing software can help you fix them efficiently. Most obviously, run a spell check – but don’t rely on your computer to catch every single error.

If you notice that you repeatedly misspell certain words, capitalize inconsistently, or switch between UK and US English, you can use the “find” and “replace” functions to correct the same error throughout the document.

Be careful, and don’t use “replace all”. Click and check each replacement to avoid accidentally adding more mistakes.

5. Learn from Mistakes
Watch for repeated errors in the text. This can help you avoid it in the future.

Knowing what to look out for is the most challenging part of proofreading. You might see obvious typos, but small mistakes in grammar and punctuation can be more difficult to spot.

6. Choose a Proofreading Service
If you lack confidence in your written Indonesian or English, or if you just want to make sure you don’t miss anything in an important document, you may want to consider using a professional proofreading service.

There are two main options: you can hire a freelance proofreader, or you can send your document to a proofreader and editing company. There are various things to consider when choosing a service.

Do you just need proofreading or editing?

It’s important to have a clear idea of ​​how much work your text will require. People often think that they only need to proofread when, in fact, the text will benefit from some level of editing as well.

If you send proofreaders a document that’s riddled with grammatical errors, confusing sentences, and difficult-to-follow paragraphs, they may turn down the job or recommend other services.

Many freelancers and companies offer editing and checking, either separately (for a separate price) or combined into a single service. Make sure you fully understand the types of changes that are included. Will editors only correct minor mistakes, or will they also comment on odd phrases and structural problems?

Should a proofreader specialize in your type of document?

Many different types of documents require proofreading: from literary novels to technical reports, from PhD dissertations to promotional leaflets. The best service options are usually those that are specific to your type of document.

While proofreaders and copy editors generally don’t require expert knowledge of text content, the process will be much smoother if your proofreader is familiar with the rules and genre you are working on.

How much does proofreading cost?

Proofreading costs vary widely. Prices depend in part on the corrector’s location and level of experience, text type and length, and turnaround time.

Rates are usually calculated per word or per hour. If the service also focuses on formatting, it might be the price per page.

How long will it take to correct?

Most companies offer a variety of deadline options, but it is recommended that you plan for a minimum of 24 hours for proofreading.

For very long documents, work may not be completed within 24 hours, especially if you also need editing services.

For a combination of proofreading and copy editing, you can choose an experienced editor completing about 10,000–15,000 words a day.

Effective Proofreading – So Our Writing Is Readable

One of the writer’s duties, is to edit his own writing. This editing is carried out after the writing process – so that the process of casting ideas does not get confused with the refinement of the script itself. Subsequently, editing was carried out by the copyeditor / proofreader.

One activity that was carried out in the editing process was proofreading. Namely dominoqq, efforts to find errors in the script – so that later it can be edited into a better script. The mistakes referred to here include misuse of punctuation marks, spelling, consistency in the use of names or terms, to word breaks – this is where learning syllables in elementary school (SD) used to be useful.

Sorry because I haven’t found the equivalent of proofreading in Indonesian, huh. There is siy, which calls it a read-test.

In general, the editing task is somewhat unique, indeed. One of them is playing the role of a “necromancer” who tries to find “what is not there”. For example, between sentences, paragraphs, or other parts of the text that don’t make sense, or are discontinuous or stop or don’t connect with other parts.

Proofreading Tools

What tools are used to proofread? For English-language manuscripts, there are Grammarly.com (can be extended to the browser and directly proofreading our manuscripts on Google Docs), Dictionary.com, Google Translate, Thesaurus.com, Oxford Dictionary. The last one I mention is my English-to-English 4th edition (2011) printed dictionary book.

In using these various tools, we need to identify language elements that are felt to be important in a language. For example, in English, this singular (singular) and plural (plural) matter is important to pay attention to. Misuse, can be sprayed by the Nazi Grammar; a term for those who reprimand / scold people who are wrong in using grammar. Even non-Nazi Grammarists pay enough attention to these singular plurals.

For Indonesian there are KBBI (Big Indonesian Dictionary) and PUEBI (General Guidelines for Indonesian Spelling, formerly EYD, Enhanced Spelling). All the tools mentioned above are tools in writing and editing.

In principle, language is a means of communication. The main point is not a matter of standard or non-standard to which we can refer to the equipment. However, the art of language is how to convey ideas with words and sentences that are understood by the two communicating parties.

It’s really interesting, if you pay attention to how we speak on social media. On Instagram, Facebook, Twitter, blogs, and so on, we often ignore standard grammar. However, what is not standard is not completely wrong, really. That’s a socializing medium.

The Importance of Grammar

Why is a written document almost obligatory to have good grammar? Because once it’s written there, we won’t know where it will spread. Not only documents, well-written blog content is also great for us to distribute the links anywhere.

For business actors, it is also obligatory to have a good grammar process. This is related to the professional image of the company. How serious a company is in executing a project / product, in a way it can be measured from its documentation and writing. For example, bid proposals, project reports, year-end reports, and other documents.

In some publishers, there are editors-in-chiefs who are targeted to seek out additional manuscripts from outside. This position is usually quite senior or sought after with experience. Because they must have a valid feeling and intuition of the business potential of a script. This profession is very little or no longer concerned with the grammar of a text.

By the way, some of us still confuse some of the professions that are often confused with one another: copywriter, copy-editor / editor / proofreader, and editor-in-chief.

– Copywriter: advertising writer,
– Proofreader: proofreader
– Editor-in-chief: editor team leader, as well as new script finder

Typography

Another word is composition. So how a text is structured: sentence length, number of lines in paragraphs, etc. so that it is coherent with one another and easy to read. Typography is one of the things that proofreaders must pay attention to. Writing that is too dense in words, is not necessarily full of meaning. It is the duty of the proofreaders to make these sentences effective. The shortest distance between paragraphs can also make it difficult for the reader.

Typography also covers how to use bullet points to convey our ideas. In line with bullet points, images can also be used to give beautiful compositions in our articles. In a medium that can be beautified such as blogs, typography or composition will provide high readability.

What is Proofreading? These are things you need to know

What is proofreading? For those who wrestle in the world of writing, the term proofreading is certainly not a strange thing. Proofreading is one of the stages in writing before it can finally be published.

Proofreading service providers or what are sometimes referred to as proofreaders have a crucial role for writers and their works. To understand more about proofreading, see the following reviews.

What is proofreading?

Proofreading or sometimes called a read-test is to re-read an article, its purpose is to check whether there are errors in the text.

The mistakes referred to here include misuse of punctuation marks, spelling, consistency in the use of names or terms, to hyphenation.

You may feel that this reading stage is tantamount to the editing done by the editors. However, they are different.

Editing focuses more on the linguistic aspect, while proofreading in addition to the linguistic aspect, must also pay attention to the content or substance of an article.

So, proofreading doesn’t just highlight punctuation or spelling mistakes, but also the logic of writing, whether it makes sense or not.

The job of a proofreader

From the previous point, you can already tell that the job of a proofreading is not just correcting spelling or punctuation. A proofreader must also be able to ensure that the writing he is testing and reading can be logically accepted and understood.

He must be able to recognize whether a sentence is effective or not, the order is correct or not, to ensure that the substance of a writing can be understood by the reader.

Say a proofreader gets an assignment to read-test a translated text. The resulting output is a text that is easy to understand even for people who do not know the language of the translation text.

In conclusion, the job of a proofreader is to make the text easy for the reader to understand and not lose its initial substance.

Why proofreading?

Proofreading is a writing stage that you shouldn’t miss. Especially if you intend to publish your written work to a wide audience. A proofreader will help you to correct any mistakes in your writing.

You may find it difficult to find these mistakes because basically it is difficult to separate the writer from the work. Most likely you will feel the writing is correct and worthy of publication.

However, proofreaders are neutral, they certainly have different experiences and knowledge from yours. A proofreader will assess your work objectively.

He will act as a “reader” and judge whether your writing is understandable or convoluted. Hopefully, after passing the proofreading stage, your work will be easier for readers to understand.

Connect with a proofreading service provider

Want to proofread your writing? No need to worry, now there are many proofreading service providers. Some are in-house proofreaders for publishing companies, others choose to become freelance proofreaders. For those of you who don’t want to get too attached, freelance proofreaders are the most appropriate option.

Freelance proofreaders will assist you in proofreading without having to deal with a publishing company. To connect with freelance proofreaders, use Fastwork.id.

Fastwork is directly connected with thousands of professional service providers who are experienced in their fields, including for proofreading matters. What are you waiting for, immediately join Fastwork.id to connect with the best and experienced proofreaders.