What is Proofreading? Stage, Usefulness and Tips

What is Proofreading? – Proofreading is the activity of carefully checking for errors in text before publishing or sharing. This is the very last stage of the writing process, when you correct minor spelling and punctuation errors, typos, formatting problems, and inconsistencies.

Proofreading is essential for any text that will be shared with readers, be it academic papers, job applications, online articles, or printed brochures. Depending on your skills and budget, you may choose to proofread the text yourself or hire a professional.

In the publishing industry, correctors typically check printed “proofreading copies” of text and mark corrections using special correcting marks. Yet in another area, professional correctors often work with digital text and make live corrections using the track change feature in Microsoft Word or Google Docs.

What is Proofreading vs Editing?

Editing and proofreading are different steps in the process of revising text. Editing can involve major changes to content, structure, and language, but proofreading only focuses on minor mistakes and inconsistencies.

Often a text will go through several stages of editing before it is corrected. The table below shows some of the common steps in the editing process.

What is Proofreading? – Four Stages of Editing and Proofreading

Step 1: Content editing
Revising early drafts of text, often making significant changes to content and moving, adding or removing entire sections (also known as progression or substantive edits).

Step 2: Line editing
Revise the use of language to communicate your story, idea, or argument as effectively as possible. This may involve changing words, phrases and sentences as well as rearranging paragraphs to improve the flow of the text.

Step 3: Copy edits
Brush up on individual sentences to ensure correct grammar, clear syntax, and stylistic consistency, often following certain style guiding rules (such as APA or MLA). The copy from the editor doesn’t change the content of the text, but if a sentence or paragraph is ambiguous or awkward, they can work with the author to improve it.

Step 4: Proofreading
Carefully check for remaining mistakes, such as misspelled words, misplaced punctuation, and style inconsistencies. In print publishing, correctors are also responsible for checking formatting (eg page numbers and line spacing).

Proofreading Tips and Tricks

Basic proofreading skills are important for anyone who writes. For everyday texts, such as business reports, book manuscripts, blogs, or college papers, there are techniques you can use to proofread efficiently and effectively before sharing your work.

1. Edit your writing first
Before you reach the final stage of proofreading, make sure you have thoroughly revised and edited your work. There’s no point in spending time fixing small mistakes if you might later erase entire sections or rewrite paragraphs. Only proofread once you have a final, complete draft that you like.

2. Take a break from viewing texts
When you have been reading and rereading the same words for hours or days, it will be more difficult to spot the error. Before proofreading, take your work aside for a while so you can see it with fresh eyes.

Ideally you should wait at least a day or two before the final check, but if you have a tight deadline, even a half hour break can help.

3. Correction of the mold
Seeing your words on the printed page is another helpful strategy for paying attention to things that might otherwise have escaped your attention on the screen. If the final version is going to be printed, this is also a good opportunity to check that your formatting is correct and consistent on the page.

4. Use Digital Shortcuts
While reading from the print can help you find errors, word processing software can help you fix them efficiently. Most obviously, run a spell check – but don’t rely on your computer to catch every single error.

If you notice that you repeatedly misspell certain words, capitalize inconsistently, or switch between UK and US English, you can use the “find” and “replace” functions to correct the same error throughout the document.

Be careful, and don’t use “replace all”. Click and check each replacement to avoid accidentally adding more mistakes.

5. Learn from Mistakes
Watch for repeated errors in the text. This can help you avoid it in the future.

Knowing what to look out for is the most challenging part of proofreading. You might see obvious typos, but small mistakes in grammar and punctuation can be more difficult to spot.

6. Choose a Proofreading Service
If you lack confidence in your written Indonesian or English, or if you just want to make sure you don’t miss anything in an important document, you may want to consider using a professional proofreading service.

There are two main options: you can hire a freelance proofreader, or you can send your document to a proofreader and editing company. There are various things to consider when choosing a service.

Do you just need proofreading or editing?

It’s important to have a clear idea of ​​how much work your text will require. People often think that they only need to proofread when, in fact, the text will benefit from some level of editing as well.

If you send proofreaders a document that’s riddled with grammatical errors, confusing sentences, and difficult-to-follow paragraphs, they may turn down the job or recommend other services.

Many freelancers and companies offer editing and checking, either separately (for a separate price) or combined into a single service. Make sure you fully understand the types of changes that are included. Will editors only correct minor mistakes, or will they also comment on odd phrases and structural problems?

Should a proofreader specialize in your type of document?

Many different types of documents require proofreading: from literary novels to technical reports, from PhD dissertations to promotional leaflets. The best service options are usually those that are specific to your type of document.

While proofreaders and copy editors generally don’t require expert knowledge of text content, the process will be much smoother if your proofreader is familiar with the rules and genre you are working on.

How much does proofreading cost?

Proofreading costs vary widely. Prices depend in part on the corrector’s location and level of experience, text type and length, and turnaround time.

Rates are usually calculated per word or per hour. If the service also focuses on formatting, it might be the price per page.

How long will it take to correct?

Most companies offer a variety of deadline options, but it is recommended that you plan for a minimum of 24 hours for proofreading.

For very long documents, work may not be completed within 24 hours, especially if you also need editing services.

For a combination of proofreading and copy editing, you can choose an experienced editor completing about 10,000–15,000 words a day.

Effective Proofreading – So Our Writing Is Readable

One of the writer’s duties, is to edit his own writing. This editing is carried out after the writing process – so that the process of casting ideas does not get confused with the refinement of the script itself. Subsequently, editing was carried out by the copyeditor / proofreader.

One activity that was carried out in the editing process was proofreading. Namely dominoqq, efforts to find errors in the script – so that later it can be edited into a better script. The mistakes referred to here include misuse of punctuation marks, spelling, consistency in the use of names or terms, to word breaks – this is where learning syllables in elementary school (SD) used to be useful.

Sorry because I haven’t found the equivalent of proofreading in Indonesian, huh. There is siy, which calls it a read-test.

In general, the editing task is somewhat unique, indeed. One of them is playing the role of a “necromancer” who tries to find “what is not there”. For example, between sentences, paragraphs, or other parts of the text that don’t make sense, or are discontinuous or stop or don’t connect with other parts.

Proofreading Tools

What tools are used to proofread? For English-language manuscripts, there are Grammarly.com (can be extended to the browser and directly proofreading our manuscripts on Google Docs), Dictionary.com, Google Translate, Thesaurus.com, Oxford Dictionary. The last one I mention is my English-to-English 4th edition (2011) printed dictionary book.

In using these various tools, we need to identify language elements that are felt to be important in a language. For example, in English, this singular (singular) and plural (plural) matter is important to pay attention to. Misuse, can be sprayed by the Nazi Grammar; a term for those who reprimand / scold people who are wrong in using grammar. Even non-Nazi Grammarists pay enough attention to these singular plurals.

For Indonesian there are KBBI (Big Indonesian Dictionary) and PUEBI (General Guidelines for Indonesian Spelling, formerly EYD, Enhanced Spelling). All the tools mentioned above are tools in writing and editing.

In principle, language is a means of communication. The main point is not a matter of standard or non-standard to which we can refer to the equipment. However, the art of language is how to convey ideas with words and sentences that are understood by the two communicating parties.

It’s really interesting, if you pay attention to how we speak on social media. On Instagram, Facebook, Twitter, blogs, and so on, we often ignore standard grammar. However, what is not standard is not completely wrong, really. That’s a socializing medium.

The Importance of Grammar

Why is a written document almost obligatory to have good grammar? Because once it’s written there, we won’t know where it will spread. Not only documents, well-written blog content is also great for us to distribute the links anywhere.

For business actors, it is also obligatory to have a good grammar process. This is related to the professional image of the company. How serious a company is in executing a project / product, in a way it can be measured from its documentation and writing. For example, bid proposals, project reports, year-end reports, and other documents.

In some publishers, there are editors-in-chiefs who are targeted to seek out additional manuscripts from outside. This position is usually quite senior or sought after with experience. Because they must have a valid feeling and intuition of the business potential of a script. This profession is very little or no longer concerned with the grammar of a text.

By the way, some of us still confuse some of the professions that are often confused with one another: copywriter, copy-editor / editor / proofreader, and editor-in-chief.

– Copywriter: advertising writer,
– Proofreader: proofreader
– Editor-in-chief: editor team leader, as well as new script finder


Another word is composition. So how a text is structured: sentence length, number of lines in paragraphs, etc. so that it is coherent with one another and easy to read. Typography is one of the things that proofreaders must pay attention to. Writing that is too dense in words, is not necessarily full of meaning. It is the duty of the proofreaders to make these sentences effective. The shortest distance between paragraphs can also make it difficult for the reader.

Typography also covers how to use bullet points to convey our ideas. In line with bullet points, images can also be used to give beautiful compositions in our articles. In a medium that can be beautified such as blogs, typography or composition will provide high readability.

What is Proofreading? These are things you need to know

What is proofreading? For those who wrestle in the world of writing, the term proofreading is certainly not a strange thing. Proofreading is one of the stages in writing before it can finally be published.

Proofreading service providers or what are sometimes referred to as proofreaders have a crucial role for writers and their works. To understand more about proofreading, see the following reviews.

What is proofreading?

Proofreading or sometimes called a read-test is to re-read an article, its purpose is to check whether there are errors in the text.

The mistakes referred to here include misuse of punctuation marks, spelling, consistency in the use of names or terms, to hyphenation.

You may feel that this reading stage is tantamount to the editing done by the editors. However, they are different.

Editing focuses more on the linguistic aspect, while proofreading in addition to the linguistic aspect, must also pay attention to the content or substance of an article.

So, proofreading doesn’t just highlight punctuation or spelling mistakes, but also the logic of writing, whether it makes sense or not.

The job of a proofreader

From the previous point, you can already tell that the job of a proofreading is not just correcting spelling or punctuation. A proofreader must also be able to ensure that the writing he is testing and reading can be logically accepted and understood.

He must be able to recognize whether a sentence is effective or not, the order is correct or not, to ensure that the substance of a writing can be understood by the reader.

Say a proofreader gets an assignment to read-test a translated text. The resulting output is a text that is easy to understand even for people who do not know the language of the translation text.

In conclusion, the job of a proofreader is to make the text easy for the reader to understand and not lose its initial substance.

Why proofreading?

Proofreading is a writing stage that you shouldn’t miss. Especially if you intend to publish your written work to a wide audience. A proofreader will help you to correct any mistakes in your writing.

You may find it difficult to find these mistakes because basically it is difficult to separate the writer from the work. Most likely you will feel the writing is correct and worthy of publication.

However, proofreaders are neutral, they certainly have different experiences and knowledge from yours. A proofreader will assess your work objectively.

He will act as a “reader” and judge whether your writing is understandable or convoluted. Hopefully, after passing the proofreading stage, your work will be easier for readers to understand.

Connect with a proofreading service provider

Want to proofread your writing? No need to worry, now there are many proofreading service providers. Some are in-house proofreaders for publishing companies, others choose to become freelance proofreaders. For those of you who don’t want to get too attached, freelance proofreaders are the most appropriate option.

Freelance proofreaders will assist you in proofreading without having to deal with a publishing company. To connect with freelance proofreaders, use Fastwork.id.

Fastwork is directly connected with thousands of professional service providers who are experienced in their fields, including for proofreading matters. What are you waiting for, immediately join Fastwork.id to connect with the best and experienced proofreaders.